Receiving Materials:
The function of the receiving department is
to: unload and unpack incoming materials; check quantities received against
the shippers packing list; identify goods received with descriptions on the
purchase order; prepare a receiving report; notify the purchasing department
of descriptions discovered; arrange for inspection when necessary; notify
the traffic department and the purchasing department of any damage in
transit; and rout accepted materials to the appropriate factory location.
The receiving report shows the purchase order number, the account number to
be charged, the name of the vendor, details relating to transportation, and
the quantity and type of the goods receive. The form also provides a space
for the inspection department to note either the complete approval of the
shipment or the quantity rejected and the reason for the rejection, in
inspection does not take place immediately after receipt of the materials,
the receiving report is distributed as follows:
- The receiving department keeps one copy
and sends another copy to the purchasing department as notice of the
arrival of the materials
- All other copies go to the inspection
department, and are distributed when inspection is completed. After
inspection, one copy of the receiving report, with the inspection result
noted thereon, is sent to the accounting department, where it is matched
with the purchase order and the venders invoice and the paid. Other copies
go to various departments such as materials and production planning. One
copy accompanies the materials, so that the storekeeper knows the quantity
and the kind of materials received.
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